Skip to main content
All CollectionsAdmins
Adding and Editing Resources For Your Volunteers (Admins Only)
Adding and Editing Resources For Your Volunteers (Admins Only)

Need your volunteers to have access to important information quickly? Resources will be your best friend here!

Volaby Support avatar
Written by Volaby Support
Updated over 2 years ago

What is the Resources page for?

The Resources page is a place for you, as admins, to upload content that is valuable to your operations for your volunteers, activity leaders and program managers to access at any time. Examples of this might be Your Code of Conduct, Safety Procedures, Uniform details, etc.

Creating a new resource

Creating a new resources is easy, and can be done from several places:

  1. Navigate to the Resources page.

  2. On the Resources landing page click "Add New"

  3. Select "New Resource".

  4. Name the resource and choose a category.

  5. While viewing an existing resource you can also hit "Add Resource" to create a new one in the same category

With your new resource created, you’ll be looking at the resource editor. Once you’ve chosen name, and a category for the resource to live in, you’ll be ready to add some content. You can create a new category for the resource at this step too.

Formatting and styling with the text editor

The resource editor includes an easy-to-use rich text editor for you to put content in. This area can be left blank if you don’t have anything to say, but it’s always nice to leave a message or description. If you want to get serious about structure you can do that too!

Our text editor includes, from left to right, Bold, Italic, Underline, Strikethrough, and Monospace formatting. You can apply any of these formats to normal text by either selecting the style and then typing, or by highlighting a section of text then choosing the style (or styles!) that you want. Hit the button again when you’re done to switch the style off.

The Bulleted List and Numbered List are available too, simply choose the one that you want and use Enter/return on your keyboard to add new items. Once you’re finished just hit the button again to end the list, or Enter/return again.

Adding links using the text editor

Next to the basic style options, but before the list formatting options, is the link feature. Highlight any word and hit the Insert link icon to open the URL dialog. Type or paste a URL into the dialog, then click any where to close it. Voila!

Editing links is easy, simply hover the link until the preview opens, then click 'edit link'. You can also click on the link in this preview to test that it works as expected.

Uploading files as attachments

To add files to your resource look no further than the Attachments section. You can add files one of two ways:

  1. Hit the 'Attach a File from Your Computer' button and select one or more valid files.

  2. Drag & Drop any valid file or files from your computer into the attachments section.

You can add as many files as you like, but don’t go overboard with the file size! Resources support files of up to 10MB each in size, so it’s ideal for PDF documents and images. If you have any larger files such as videos or PowerPoints, then it’s better to upload these elsewhere and add a link to them using the text editor.

Featured resources appear above others in the list, and are marked with a golden star. You can switch the featured option on/off the slider at any time by editing it.

Resources Privacy

This is where you can set the Resources' privacy. Select programs, activities, roles, and tags to segment and display the resource to certain volunteers only.
Default settings will display the resource to all volunteers.

Make sure to click on 'Save Changes' to save the resource privacy settings.

Category and Resource Structure

Categories are folders for resources. The landing page will show up to 5 resources from each category, with featured resources being given priority over other recently created resources.

You can click on the category name to open the category and see all resources. If a category contains more than 5 resources, it will also show the View all items button below.

Renaming a category

You can edit categories at any time if their name needs to be changed. Look for the Edit Category buttons in various places.

Moving resources between categories

A resource can only exist in one category at a time. To move a resource to a different category:

  1. Click on the resource name.

  2. Click 'Edit' in the upper-right corner.

  3. Click on the category dropdown.

  4. Select a Category that you wanted to move the resource into.

  5. Scroll down and save it by clicking on "Save Changes" button at the bottom of the page.

Updating Resources

Add or update content at any time by editing the resource.

To access the resource editor:

  1. Click the name of the resource to open the editor.

  2. Click the Edit button at the top-right of the screen.

You can change the name, category, and text, and add or remove attachments. If you make a mistake and want to throw away, your changes scroll down and hit Cancel.

Otherwise hit Save Changes once you’re happy with your edited resource.

The resource editor is also where you can add or remove the resource from Featured Resources by using the aptly named switch.

Deleting Resources

There are two places you can go if you need to delete a resource:

  1. Click on the resource name.

  2. Click 'Edit'

  3. scroll to the bottom and click 'Delete this resource'

  4. Confirm by clicking 'Delete Resource'.

Deleting a Category

If you need to delete a category the Delete this Category button can be found at the bottom of the page when editing a category. This process will result in all resources contained within the category being deleted too, so be sure to move any resources beforehand if you don’t want to lose them.

Did this answer your question?