Volaby

More Task Settings - Applicants Only and Hidden

Make your communications suit your organisation!

Customise and Track Communications

Expiration Dates on Tasks

Activity Tags

No Report Required (No Impact)

How or when you should use flexible as an option.

What are Flexible Activities?

Program, Role, Activity and Permission Level Based Tasks

Adding New Tasks for Existing Volunteers

Data capture is integral to the success of your operations and we want to make sure your data capture is brilliantly set up from day dot.

Report Type Best Practices

We have 4 levels of permissions in Volaby. Setting different permissions is a good way to divide up responsibilities.

Volaby Permissions

Creating a Program (Admins Only)

Who are activity and what can they do to support your organisation?

Activity Leaders

The Volunteer Database is packed with functionality to audit, export and filter your volunteers.

Using Your Volunteer Database

Keeping on top of your volunteer applications is important to your operations and a way to keep your applicants engaged.

Tracking Incoming Volunteers

Self-configure your onboarding flow for your volunteer applicants to follow.

Guide: Designing Your Volunteer Application

These are great self-configurable tags you can create so your operations, even when they aren't running, are still easily communicated!

Cancel and Closure Reasons for Activities (Admins Only)

This article hopes to provide examples of how you could configure your onboarding flow.

Best Practice: Designing Your Volunteer Application

Managed Rosters

What is an instant roster and how to use them

Instant Rosters

How to delete a program you no longer need

Deleting a Program (Admins Only)

Open Rosters

Suspending a Program (Admins Only)

Embeddable Widgets

Volunteers select a program when they start volunteering, but you might want them to belong to more than one program in the future.

Adding and removing volunteers from a program

There are a couple of different levels of operations in Volaby and understanding those makes it super easy to using the system altogether!

Volaby Structure

Need your volunteers to have access to important information quickly? Resources will be your best friend here!

Adding and Editing Resources For Your Volunteers (Admins Only)

This is a great operations management level of permission and is super helpful in allocating resources effectively.

Promoting Volunteers to Program Managers

The Administrator is the highest level of permissions.

Promoting Volunteers to Admins

Creating Report Types is a pivotal space in your Volaby set up. They allow you to collect multiple data points across all your operations.

Creating Activity Reports

Volaby's end goal is to ensure that your organisation's ability to export and use the data you have captured is completely accessible.

Using Your Impact Dashboard

As we operate, we want to ensure our volunteers feel empowered to express concerns or issues through the framework you provide.

Creating your Incident Report Framework (Admins Only)

It is important that you have access to managing incidents your volunteers can submit, that may arise during your operations.

Managing an Incident Report (Admins and Program Managers)

Editing a Program (Admins Only)

Technically speaking Programs are the easiest thing to set up in Volaby, but understanding their functionality is a bit harder.

Conceptualising Programs

No Report Required (Impact Tracked)

Comments, bypass incoming volunteers, complete or edit tasks on their behalf and review removed application

More Functionality to Onboard Volunteers

Bulletins are a Notice Board collection of updates you can send to your whole organisation.