Activity tags are custom labels you attach to activities so you can sort, filter and group them outside the program and activity-type structure. Use them to categorise activities by location, theme, seasonality, partner, focus area — whatever dimension matters to your organisation.

Tags are organisation-wide. Any tag you create is available to every program and every activity in your workspace.

Tags are created and managed from Admin Console > Activity Tags. From there you can create a new tag, edit the name, description or visibility of an existing tag, see which activities have a tag attached, and delete a tag you no longer use.

Only Admins can create, edit or delete tags. Program Managers can assign existing tags to activities in their programs.

The new tag is immediately available across the whole workspace and can be attached to any activity.

Each tag has a few fields:

Name

A short label for the tag (up to 128 characters). This is what volunteers and managers see wherever the tag appears, so keep it short and self-explanatory.

Description (optional)

Rich-text notes about what the tag is for or how it should be used. Handy for documenting tag conventions so the team uses them consistently.

Hidden from Volunteers

Keeps the tag visible only to Admins, Program Managers and Activity Leaders. Volunteers won't see it on activity cards or in filters. Use this for internal categorisation you don't want to expose to volunteers — operational tags, workflow tracking, partner names, and so on.

Publicly Visible

Exposes the tag in Volaby integrations — embeddable widgets, public activity feeds, and similar external surfaces. Leave this off for tags that should stay inside your Volaby workspace.

You can attach tags to an activity in two places.

From the activity itself

In the Create Activity wizard (the Details step) or from the Edit Activity screen, use the Tags field to select one or more tags from the list. You can attach as many tags as you need.

Admins can do this on any activity. Program Managers can only do it on activities in programs they manage.

From the Admin Console

In Admin Console > Activity Tags, click Show Activities next to a tag. You'll see every activity in the workspace with a toggle to attach or detach the tag. This is the quickest way to apply one tag to many activities at once.

Once attached, tags surface across the product:

Hidden tags never appear in volunteer views, regardless of where they would otherwise surface.

From Admin Console > Activity Tags, click the edit icon on a tag to change its name, description or visibility settings. Click delete to remove a tag — the dialog shows how many activities currently have the tag attached, so you know what will be affected.

Removing a tag detaches it from every activity it was on. The activities themselves are untouched.