You can attach notes to a roster or to individual sessions within it. Notes are included in the communications sent to rostered volunteers and shown on the volunteer's My Elements card when they view their assignment.
Adding notes
Open the roster in Single View
Open the Options menu and select Add notes & detail (or Edit notes & detail if notes already exist)
Use the rich text editor to add your content
Click Save
Roster notes vs session notes
Roster notes apply to the whole roster for that date. Use them for meeting points, what to bring, parking instructions, or weather updates.
Session notes apply to a specific session within the roster. Use them for role-specific guidance or contact details for the session leader.
When volunteers see notes
If you add notes before publishing the roster, they're included in the roster notification email. If you add or update notes after publishing, they appear on the volunteer's My Elements card when they click on the rostered shift.
A "Note Added" badge appears on the roster header when notes are present.
Cross-links
How to Roster — for the full roster-building workflow