Flexible activities are activities which are created by a Program Manager or an Admin, as a type of 'empty bucket' / 'template' for volunteers to apply/be allocated to, in which ongoing rosters can be added over time if/when a volunteering session is required.
PLEASE NOTE - NO ROSTER WILL EXIST UNTIL ONE IS MADE AGAINST THE FLEXIBLE ACTIVITY!
This means, creating the flexible activity will allow volunteers to apply for it, but will not show up in their 'My Activities' tab until a roster applied to it (See video below for more details).
When you create a flexible activity and it asks you to select a date and session time, this is an indication of when this activity will begin (i.e. rosters will start from this date).
Rosters can be added to flexible activities by either Activity Leaders, Program Managers, and/or Admins which will then show upon their 'my activities' tab. This will then act like a regular activity in which volunteers can apply to, or managers can allocate and roster them.
UPDATE: You can now change the location for each roster. You can also set the activity time as blank if the times might change per roster and this information can be added to a roster notes which will be provided to the volunteer! Read more here.
We created this option to be able to help organisations who have quite a niche events to have the ability to create rosters on a varying case by case basis. We like to think of setting up a flexible activity as a way to create a template of an activity, which will sit empty in the background of Volaby until the organisation needs to create the rosters and can do this quickly.
An example of this might be a team of students who get together to work on a project overtime, but have no exact cadence on when they do their activity. Therefore, creating a flexible activity can build a team, then the activity leader can create rosters for that team as they progress / need them. This is similar to case-work volunteering, where a volunteer can be allocated to an activity (e.g. Mentoring John), when they are elevated to an 'activity leader' they can create rosters as they continue to engage with "John". Consequently they will then be able to complete reports for each of these rosters and record data such as hours volunteered, what they did, etc.
FOR ANYTHING OUTSIDE OF THIS - PLEASE USE REGULAR ACTIVITIES!